OFFICE ASSISTANT
DeSantis Homes is looking for a responsible, enthusiastic Office Assistant to join our team to perform a variety of administrative and clerical tasks. This is an entry level position with growth potential. In this role, you will perform administrative and office support duties for multiple departments. Responsibilities will include fielding telephone calls, receiving and directing visitors, filing and research, to name a few.
Essential Duties & Responsibilities Include:
Welcome and greet clients and office guests
Produce and distribute correspondence memos, letters, faxes and forms
Answer phones in a professional manner and direct calls to appropriate persons and/or take detailed messages
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc. (paper and electronic)
Prepare outgoing mail and packages
Monitor and maintain office equipment; repair or replace malfunctioning equipment when required
Monitor office supplies; order and re-stock as needed
Assist in the preparation of regularly scheduled reports
Co-ordinate monthly fire inspection and utility notifications
Arrange for staff Safety Training as needed
Maintain positive and professional staff, client and homeowner relationships
Ensure common areas are kept clean and organized at all times (Reception, Boardroom, Kitchen, etc.)
Qualifications
Upbeat, positive and enthusiastic attitude
Energetic team player who works well under pressure
Excellent time management and organisational ability
Ability to multi-task, learn and apply new information quickly
Comfortable with variable workloads
Neat and presentable appearance
Positive, friendly demeanour
Superior English and grammar and strong verbal communications skills
Adept at handling problems and resolving conflicts as a regular part of the job
Able to manage internal/external contacts which are of a regular nature which requires tact and courtesy in obtaining and exchanging information as well as maintaining confidentiality
Requirements
Required Skills & Experience of Administrative Assistant:
High school diploma or GED equivalent required
1-3 years of administrative/office administration experience (construction environment preferred)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and strong problem-solving skills
Excellent written and verbal communication skills
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Strong problem solver and analytical thinker
Professional demeanor
Car is required
Please send resume with salary expectation to: careers@desantishomes.com